Automations / AP Invoice to Payment

AP Invoice to Payment

Needs attention

Every vendor invoice from intake through extraction, validation, approval, payment, and bank clearing, read from the mailbox, TimberScan, Sage, and the bank.

OwnerPriya RamanCadenceContinuousLast run10 min ago · 2 new invoices received, 0 cleared, duplicate still openNextin 5 min
Held for review
4invoices · $31.5K
2 missing information · 2 mismatched
Approval pending
2in TimberScan · $46.8K
Oldest has waited 7 days
Ready for payment
8approved · $77.0K
1 payment held after issue ($9.0K)

Pipeline

Every tracked invoice against the period before. The filters above do not narrow this row.

Open invoices
21
−6vs 27 · $195.6K open
Days intake to cleared
4.0 d
−3.4 dvs 7.4 d median
Invoices with an exception
25%
−6 ptsvs 31% · 7 of 28
Where invoices sit
28$250.6K in view
MovingWaitingHeld
Cleared at the bank
$1.18M132 payments in 30 days · vs $1.28M before
−8.4%
$0$50K$100K$150KAug 10Aug 17Aug 24Aug 31Sep 8

Invoice queue

Open one for the document, the extracted fields, and its trail.

28 invoices
28 invoices
Recent runs
Full log
  • 2 new invoices received, 0 cleared, duplicate still openSep 8, 6:55 AM · 41s · 9 items · 1 flagged
  • Bank statement processed: 6 payments clearedSep 8, 5:35 AM · 1m 12s · 38 items
  • Duplicate detected: Greenbrier 88213Sep 7, 3:40 PM · 1m 3s · 1 items · 1 flagged
  • ACH run seen in Sage: 21 payments, $184,210.55Sep 7, 2:00 PM · 2m 20s · 21 items
Reads from
Connections and approved data points.
Data Tree
OutlookTimberScanSage 300 CREBanking data
Business objectPayablesDerivationAP Payment QueueDimensionVendorsDimensionLocationsDimensionBank AccountsBusiness objectBank Transactions
Setup
What the next run applies, and how it reads.
Intake channels
ap@ mailbox + TimberScan
Auto-approve limit
$2,500
Price tolerance
2%
Bank clearing window
5 business days
Second approval above
$25,000
Trigger
New email in ap@eaglerailcar.com or a new TimberScan scan, plus a 15 minute Sage and bank sweep
AI role
Field extraction and exception explanations
Rules
  • Match each invoice to its Sage purchase order and receipt before it is routed
  • Duplicate check on vendor, invoice number, and amount across every Sage database
  • Bank clearing matched on amount and reference